Location Logistics Coordinator
Coordinate multi-location logistics, permits, and vendor workflows for film & TV productions
What You Can Do
You can build comprehensive location logistics frameworks that handle multi-jurisdictional permitting, vendor compliance matrices, crew transportation coordination, and site documentation. The skill generates standardized workflows, compliance checklists, and decision matrices that reduce coordination overhead and ensure nothing falls through the cracks across complex, multi-location productions.
Features
Multi-jurisdictional permitting requirements, parking regulations, noise ordinances, and local restrictions organized by location
Transportation, catering, equipment rental, security, and insurance tracking with capacity and compliance matrices
Call sheets, transportation logistics, site access protocols, and movement timelines
Location scouting summaries, site maps, hazard assessments, electrical capacity, and technical specifications
Location fees, permits, security deposits, contingency allocation, and cost-per-location analysis
Permit lead times, seasonal restrictions, weather dependencies, and critical path scheduling
Location change procedures, weather fallback plans, and liability documentation templates
Example Output
Permit Compliance Matrix for 5-Location Shoot:
- Location 1 (Downtown): City film permit ($500), parking waiver (14 days lead time), noise waiver (9pm cutoff), police detail required
- Location 2 (Residential): HOA approval, resident notification 48hrs prior, parking pass distribution, sound stage containment
Vendor Capacity & Compliance Checklist:
- Transportation: 2x 12-passenger vans (insurance verified ✓, driver background checks ✓, fuel budget $1,200)
- Catering: 80-person crew (dietary requirements form, health permits ✓, setup/breakdown time 2hrs each)
Crew Movement Timeline:
- Call time 6am, departure 5:15am, arrival window 5:45-6:15am, load-in 30min, strike 90min
What's Included
- SKILL.md instruction file with location logistics workflows and decision frameworks:
- Permit Application Template: Multi-jurisdictional checklist with lead times and contact tracking
- Vendor Compliance Matrix: Capacity, insurance, cost, and compliance tracking spreadsheet framework
- Crew Logistics Plan Template: Transportation routes, site access, call sheet integration, parking allocation
- Site Documentation Checklist: Scouting notes, hazard assessment, electrical specs, accessibility requirements
- Budget Allocation Worksheet: Location fees, permits, contingency, cost per location analysis
Who It's For
- Location Managers — Coordinating multi-site shoots with complex permitting and vendor workflows
- Production Coordinators — Managing logistics across locations, vendors, and crew movement
- UPMs (Unit Production Managers) — Overseeing logistics compliance, budgeting, and contingency planning
- Location Scouts — Documenting sites with technical specs and compliance requirements for logistics teams
- Production Managers — Coordinating across departments for site access, safety, and scheduling
Best For
- Multi-location production planning — Organizing logistics, permits, and vendor coordination across 5+ locations
- Permit and compliance tracking — Managing multi-jurisdictional requirements, timelines, and documentation
- Vendor coordination and capacity planning — Building compliance matrices and managing vendor logistics
- Crew transportation and site access — Coordinating call times, routes, parking, and access protocols
- Budget allocation and contingency planning — Tracking location costs and building fallback scenarios
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