Degree Audit Analysis Assistant
Parse transcripts and verify degree requirements to accelerate audit completion
What You Can Do
This skill systematically analyzes student transcripts against degree requirements, matching completed courses to requirement categories, validating prerequisite chains, and flagging discrepancies. You'll extract audit data structurally, calculate GPA requirements, detect common audit problems like duplicate credits and substitution validity, and generate comprehensive audit summaries that accelerate manual review cycles.
Features
automatically extract course codes, grades, credits, terms, and academic history from unstructured transcript data
categorize completed courses against general education, major, minor, and elective requirements with confidence scores
validate that prerequisite chains are satisfied and flag courses taken out of sequence
identify duplicate course credits, invalid substitutions, grade forgiveness applications, and policy violations
compute major GPA, cumulative GPA, and subject-specific GPA against institutional thresholds
determine graduation eligibility status and list remaining requirements with priority flagging
produce structured audit reports with requirement status, outstanding courses, and recommendations for advisors
Example Output
Input: Student transcript (STEM major, 95 completed credits) + degree requirements document
Output:
- ✓ General Education: 42/42 credits satisfied (all core courses completed)
- ⚠ Major Requirements: 28/36 credits satisfied (missing MATH 401, PHYS 301 prerequisite not met)
- ✓ Electives: 25/25 credits satisfied
- Graduation Status: Not eligible (missing 8 credits in major)
- Prerequisites blocking: PHYS 301 requires MATH 401; recommend registering MATH 401 next semester
- Flagged exception: CHM 201 retaken with grade forgiveness; verify policy compliance
- Recommendation: 1 additional semester required; advise student on course sequencing
What's Included
- SKILL.md instruction file with systematic audit analysis methodology:
- Transcript parsing template (structured data extraction prompts):
- Requirement matching matrix (course-to-category mapping framework):
- Prerequisite validation checklist (common sequences and exception patterns):
- Audit summary report template (standardized output format for advisors/students):
- Common audit discrepancy reference guide (duplicate credits, substitution rules, grade forgiveness policies):
Who It's For
- Registrars and degree audit specialists managing graduation audits
- Academic advisors conducting mid-degree audits for major changes or planning
- Student success coordinators verifying graduation eligibility before conferral
- Institutional research professionals analyzing degree completion pathways
- Admissions or transfer credit specialists verifying prerequisite satisfaction
Best For
- Graduation audits for students within 2-3 semesters of completion
- Batch audits for cohorts (graduating classes, major declarations)
- Prerequisite verification before course registration
- Transcript analysis for exception requests or curriculum substitutions
- Degree progress reports and graduation eligibility determinations
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