Accreditation Evidence Organizer
Organize institutional evidence and align documents to accreditation standards
What You Can Do
You can ingest hundreds of institutional documents, policies, and outcome metrics, then organize them into a structured evidence catalog mapped to your accrediting body's standards. Claude generates cross-references between evidence pieces, identifies documentation gaps, creates traceable chains from standards to supporting materials, and produces organized portfolios that peer review teams can navigate efficiently.
Features
catalog documents, policies, data with metadata (type, date, custodian, standard alignment)
cross-reference evidence to accreditation standards and criteria automatically
identify missing evidence or under-supported standards before submission
create organized, annotated evidence packages indexed by standard
display connections between related documents and policies to show systemic alignment
organize evidence by narrative section for self-study report development
update evidence catalog when policies change without losing prior alignments
adapt the system to your accrediting body's specific standards and criteria
Example Output
Example 1: Evidence Gap Report
Standard 3.4: Student Learning Outcomes Assessment
- ✓ Mapped evidence: 12 documents (institutional SLO policy, assessment plan, 4 assessment reports, curriculum mapping)
- ⚠ Gap: No direct evidence of remediation actions taken based on assessment findings
- 🔗 Related evidence: Assessment committee meeting minutes (shows discussion but not action documentation)
Example 2: Cross-Referenced Evidence Portfolio for Peer Review
Standard 2.1: Institutional Mission | 8 pieces of evidence
- Mission Statement (2023) → linked to Strategic Plan 2023-2028 → linked to Budget Allocation Document
- Board Policy 2.1.1 (Mission governance) → linked to Annual Mission Review Process
- Evidence chain shows continuous mission alignment across governance, planning, and operations
Example 3: Evidence Inventory Summary
- Total documents cataloged: 347
- Standards fully supported (8+ pieces): 11 of 15
- Standards needing additional evidence: 4
- Orphaned documents (unmapped to standards): 23
What's Included
- SKILL.md instruction file with core workflow and usage guidelines:
- Evidence Catalog Template (spreadsheet framework) for logging documents, metadata, and standard alignments:
- Standards Mapping Checklist customizable to major accrediting bodies (SACSCOC, HLC, WASC, NEASC):
- Gap Analysis Worksheet to identify missing evidence before formal submission:
- Peer Review Portfolio Checklist for organizing and indexing evidence by standard and theme:
Who It's For
- Provosts and Chief Academic Officers managing institutional accreditation cycles
- Institutional Research Directors responsible for evidence compilation and compliance documentation
- Accreditation Coordinators preparing self-study reports and coordinating peer review logistics
- Academic Senate Leaders and Committee Chairs gathering evidence from departments and divisions
- New institutional staff requiring training on accreditation evidence requirements and organizational systems
Best For
- Initial evidence inventory and cataloging for new accreditation cycles (3-4 years pre-review)
- Organizing 100+ accumulated documents into standards-aligned portfolios
- Conducting gap analysis to identify missing evidence before formal submission
- Preparing peer review team visit materials with cross-referenced evidence packages
- Training staff on accreditation evidence requirements and documentation workflows
- Updating evidence catalogs when institutional policies or structures change mid-cycle
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