Subcontract Compliance Analyzer
Spot compliance gaps and auto-generate flow-down requirement matrices
What You Can Do
Analyze subcontract terms against federal regulations, identify compliance gaps in seconds, and automatically generate flow-down requirement matrices. You get a complete compliance assessment that maps required clauses, highlights missing provisions, rates risk severity, and recommends remediation steps for research grants and federal contracts.
Features
Automatically detects missing or inadequate compliance terms by cross-referencing your subcontract against FAR, DFARS, OMB Uniform Guidance, and agency-specific requirements.
Creates structured matrices showing which prime contract requirements must flow down to subcontractors, with clear traceability from regulation to subcontract language.
Maintains current references to FAR clauses, DFARS provisions, and agency FAR supplements so you can link specific gaps to authoritative regulatory citations.
Rates each compliance gap as Critical, High, Medium, or Low based on audit exposure, agency enforcement history, and contract value impact.
Suggests specific FAR/DFARS/agency clause text to add to your subcontract, formatted and ready to incorporate.
Generates timestamped compliance review records suitable for regulatory review, internal QA, and contract file documentation.
Compare compliance postures across multiple subcontracts to identify systemic gaps and patterns in your compliance program.
Example Output
Compliance Gap Report — NSF Research Grant Subcontract ABC-2026-042
Summary: 3 critical gaps, 4 high-risk provisions, 2 medium-risk items identified
Critical Gaps (Audit Exposure HIGH):
- ❌ Cost Accounting Standards flow-down missing (FAR 52.215-4 and CAS clause 52.230-6)
- ❌ No advance notification for subcontractor cost accounting system changes
- ❌ NSF cybersecurity incident reporting clause absent (required for all NSF awards)
Flow-Down Matrix Excerpt:
| Prime Requirement | Regulation | Subcontract Section | Status | Risk Level |
|---|---|---|---|---|
| Allow audit by DCAA | FAR 52.214-26 | Page 3, ¶ 4 | ✅ Present | Low |
| Prohibit kickbacks | FAR 52.203-7 | Missing | ❌ Critical Gap | High |
| Protect data rights | DFARS 252.227-7039 | Page 8 | ⚠️ Weak language | Medium |
Financial Exposure: $150K–$500K in questioned costs if unallowable spending occurs
Recommended Actions (Priority Order):
- Add FAR 52.203-7 kickback prohibition language within 5 days
- Strengthen data protection clause to match prime contract language
- Insert NSF cybersecurity incident reporting flow-down before award execution
What's Included
- Subcontract Term Analyzer Engine: Extracts key contract provisions and automatically maps them to federal compliance requirements.
- Flow-Down Matrix Template System: Auto-generates structured matrices linking prime requirements to subcontract language with compliance status and traceability.
- Regulatory Knowledge Base: Built-in reference library for FAR, DFARS, OMB Uniform Guidance, agency FAR supplements (NSF, NIH, DoD, NIST), and contract-type-specific rules.
- Risk Scoring and Prioritization Framework: Evaluates each gap against audit likelihood, financial exposure, and agency enforcement patterns to prioritize remediation urgently.
- Audit-Ready Report Generator: Produces formatted compliance reports with remediation steps, regulatory citations, and supporting documentation ready for contract files.
Who It's For
- Federal Contracts Compliance Officer
- Research Administration Manager
- Subcontract Manager or Procurement Specialist
- Grant Compliance Specialist
- Government Contracts Attorney or Counsel
Best For
- Pre-award subcontract compliance verification before execution
- Flow-down requirement mapping for prime contracts to subcontractors
- Federal audit preparation and compliance documentation
- Risk assessment of existing subcontracts in compliance portfolio
- Compliance gap remediation planning and language development
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