Post-Award Grants & Contracts Administrator
Organize grants, compliance, and subcontracts with automated tracking
What You Can Do
You can systematically organize grant agreements, ensure compliance with funder requirements, track budgets in real-time, and manage subcontractor relationships. The skill creates automated compliance checklists tailored to your grant type, maps financial and regulatory risks, and generates audit-ready documentation that demonstrates proper stewardship of grant funds.
Features
Automatically create grant-specific compliance checklists based on funder requirements, regulations, and reporting deadlines
Systematically catalog and cross-reference grant agreements, terms, conditions, and special provisions in one searchable framework
Monitor spending against approved budgets, flag cost overruns, and generate budget reconciliation reports
Establish workflows for subcontractor onboarding, performance tracking, payment authorization, and compliance verification
Identify compliance gaps, budget risks, subcontractor performance issues, and create mitigation strategies with ownership and timelines
Organize project milestones, funder reporting deadlines, and compliance dates with automated reminders and status tracking
Create comprehensive audit-ready records of decisions, approvals, fund usage, and compliance activities for funder reviews
Example Output
Compliance Checklist (NSF Standard Grant)
- Budget Justification on file
- Conflict of Interest disclosures submitted
- Revised project timeline submitted (Due: 2026-09-15)
- Subcontractor agreements executed
- Mid-project financial reconciliation (Due: 2026-08-30)
- Progress report draft approved by PI
Risk Register Summary
| Risk | Probability | Impact | Mitigation | Owner |
|---|---|---|---|---|
| Key personnel departure | Medium | High | Cross-train team member | Project Lead |
| Budget overrun (personnel) | Medium | Medium | Freeze hiring until FY reviews | Finance |
| Subcontractor non-compliance | Low | High | Monthly audit checks | Compliance Officer |
Budget Reconciliation Report
- Total Awarded: $245,000
- Expended to Date: $156,230 (63.8%)
- Remaining Balance: $88,770
- Variance: +$12,450 (favorable)
What's Included
- Compliance Checklist Templates: Pre-built checklists for NSF, NIH, DOE, DOD, and other major funders with regulatory requirements and deadlines
- Grant Agreement Organizing Framework: Structured template for cataloging grant terms, special conditions, key contacts, and allowable/unallowable costs by funder
- Budget Tracking Spreadsheet: Multi-grant budget consolidation tool with variance analysis, cost-sharing tracking, and reconciliation workflows
- Risk Assessment Matrix: Framework for identifying, prioritizing, and managing compliance, financial, and operational risks with mitigation ownership
- Subcontractor Management Workflow: Templates for subcontractor agreements, performance evaluation forms, and payment authorization checklists
- Reporting Dashboard & Audit Templates: Customizable templates for progress reports, financial reconciliation, compliance documentation, and audit evidence organization
Who It's For
- Post-Award Grants Administrators
- Contracts & Compliance Officers
- Research Program Directors (Universities & National Labs)
- Grants Finance Managers
- Compliance & Risk Management Teams
Best For
- Managing multiple concurrent grants with different funder requirements
- Ensuring compliance with federal regulations and funder-specific terms
- Tracking and managing subcontractor payments and performance
- Preparing for funder audits and compliance reviews
- Identifying and mitigating budget, timeline, and regulatory risks
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