Post-Award Compliance Analyzer
Extract compliance requirements and build audit-ready checklists from grant agreements
What You Can Do
Analyze grant agreements and funding terms to automatically identify all compliance obligations, regulatory requirements, and reporting deadlines. The skill creates structured, audit-ready checklists that map requirements to specific contract sections, assign accountability, and track compliance status throughout the grant lifecycle. You'll have a comprehensive compliance roadmap that reduces missed obligations and streamlines oversight for your grants team.
Features
Automatically identifies and categorizes compliance obligations from grant documents, including reporting, financial, programmatic, and regulatory requirements
Creates structured, traceable checklists linked to specific contract sections for auditor verification and institutional compliance documentation
Connects grant requirements to applicable federal regulations (OMB, NSF, NIH, DOD) and institutional policies for comprehensive coverage
Flags high-impact or time-sensitive requirements and identifies potential compliance gaps before they become audit findings
Generates compliance calendars with deadlines for reporting, approvals, renewals, and milestone-based requirements
Maps requirements to responsible parties (PI, grants admin, finance, compliance) with clear accountability for each obligation
Estimates administrative burden and resources needed to meet each compliance requirement for budgeting and planning
Example Output
Federal NSF Grant Compliance Checklist
Grant Agreement: DEB-2025-1234567 | Award Amount: $450,000 | Period: 09/01/2025 – 08/31/2027
Reporting Requirements
- Annual Progress Report (Due: 08/15 each year) | Regulatory Reference: NSF PAPPG II.C.2.d.i | Owner: PI | Risk: High
- Final Report (Due: 90 days after project end) | Regulatory Reference: 2 CFR 200.328 | Owner: Grants Admin
- Quarterly Expenditure Status (Due: 10/31, 01/31, 04/30, 07/31) | Owner: Finance Officer
Financial Compliance
- Cost Share Documentation (20% = $90,000) | Requirement: Verify matching funds monthly | Owner: Finance
- Time and Effort Tracking for senior personnel (semi-annually certified) | Regulatory Reference: 2 CFR 200.430 | Owner: HR/Grants
- Allowability Review for all purchases >$5,000 | Owner: Compliance Officer
Programmatic Milestones
- Equipment Acquisition Approval (Prior approval required for >$25k items) | Regulatory Reference: NSF PAPPG II.C.2.d.v | Owner: PI + Institutional Authority
- Subcontract Approval (NSF must approve all subgrants to PUIs) | Due before engagement | Owner: Grants Admin
What's Included
- Compliance requirement extraction workflow: Step-by-step process to parse grant agreements, identify obligations, and extract compliance details into structured format
- Audit-ready checklist template: Pre-formatted checklist with regulatory references, due dates, responsible parties, and verification criteria
- Regulatory mapping matrix: Cross-reference table linking grant requirements to applicable federal regulations (2 CFR 200, OMB M-24-19, agency-specific rules)
- Risk assessment framework: Priority scoring system to identify high-impact or frequently-missed compliance obligations
- Compliance calendar generator: Timeline tool that creates month-by-month tracking schedules for all reporting and approval deadlines
- Stakeholder accountability matrix: Assignment chart mapping each requirement to responsible party (PI, grants admin, finance, compliance)
Who It's For
- University research administrators managing post-award grants compliance
- Grant managers at non-profits and academic institutions tracking multiple awards
- Compliance officers ensuring institutional audit readiness
- Finance directors overseeing federal funding requirements and cost-share verification
- Research office directors coordinating PI and institutional compliance obligations
Best For
- Creating audit-ready compliance documentation for federal grants
- Establishing post-award compliance frameworks for new research institutions
- Streamlining compliance checklists across multiple concurrent grants
- Identifying compliance gaps and reducing audit findings
- Training grants management teams on specific award requirements
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