Church Donation Accounting & Fund Reconciliation
Track restricted & unrestricted donations, reconcile giving records, generate compliant financial...
What You Can Do
You can establish proper fund accounting structures that distinguish between restricted donations (mission trips, building funds, benevolence) and unrestricted giving, then reconcile your church's bank statements against pledge and donation records monthly. Claude generates detailed reconciliation reports, identifies discrepancies between cash received and recorded pledges, and produces financial statements that demonstrate sound stewardship to your church council, donors, and tax authorities.
Features
Automatically categorize donations into General/Operating, Building, Missions, Benevolence, and specialty funds with proper GL coding
Match bank deposits against giving records, identify timing differences, and flag missing or duplicate transactions
Apply donor intent rules to ensure restricted funds are spent only for designated purposes
Reconcile deposits from online giving platforms (Vanco, Pushpay, PayPal), cash counts, checks, and ACH transfers
Record and value noncash gifts (property, services, materials) with supporting documentation
Produce month-end statements of financial position, activities, and fund balances ready for board review
Pinpoint missing funds, undeposited checks, duplicate entries, and reconciling items with audit trail
Structure reports to support Form 990-N filing and donor restricted fund documentation
Example Output
Example 1: Monthly Reconciliation Report
General Fund Reconciliation — March 2024
- Opening Balance (3/1): $24,500
- Deposits: $8,750 (tithes $6,200 + offerings $2,050 + online giving $500)
- Expenses: $7,200
- Closing Balance (3/31): $26,050 ✓ Matches bank statement
Restricted Funds Summary
- Building Fund: $45,200 | Missions Fund: $12,800 | Benevolence: $3,400
Example 2: Discrepancy Alert
- Pledge recorded: $500 (online giving on 3/15)
- Bank deposit: $0
- Status: UNDEPOSITED — Check Pushpay account for processing delay or failed transaction
Example 3: In-Kind Donation Log
- Item: Van donated for youth ministry
- Fair Market Value: $8,500
- Restriction: Designated use only
- Documentation: Receipt + photos attached
What's Included
- SKILL.md instruction file with fund accounting rules and reconciliation workflows:
- Monthly Reconciliation Template: Bank statement matching checklist with formulas
- Fund Segregation Guide: GL account structure for 5-fund model
- Discrepancy Investigation Checklist: Step-by-step process to find missing funds
- Financial Statement Template: Statement of Activities and Position for board reports
- In-Kind Donation Valuation Form: Documentation requirements and estimation methods
Who It's For
- Church bookkeepers and volunteer treasurers managing donation records and monthly reconciliation
- Church financial committees and councils reviewing financial statements and fund performance
- Nonprofit finance managers overseeing multiple restricted funds across different ministry areas
- Church administrators handling compliance with donor restrictions and IRS Form 990-N filing
- Pastors and leadership teams ensuring transparent stewardship reporting to congregations and donors
Best For
- Monthly bank reconciliation against giving platform and pledge records
- Segregating restricted donations from unrestricted general fund revenue
- Investigating missing funds, undeposited checks, or duplicate transactions
- Generating month-end and year-end financial statements for board review
- Documenting in-kind donations and valuing noncash gifts for donor receipts
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